Khalid Stationery
Point de vente Logistique et entrepôt Ventes
Khalid Stationery is a leading Saudi Arabian distributor of stationery and school supplies, operating under the Leeno and JARA brands. With a strong presence in major cities including Riyadh, Dammam, and Jeddah, the company serves both retail and wholesale customers. Known for its wide catalog of SKUs and a reputation built over decades, Khalid Stationery offers a robust range of products tailored to students, offices, and educational institutions. Their multibrand approach and commitment to nationwide accessibility have positioned them as a reference player in the stationery distribution sector across the Kingdom.
Challenge
To support its multichannel expansion and improve operational performance, Khalid Stationery needed to unify its IT backbone and gain centralized control over a highly fragmented system landscape.
The company faced four major challenges:
- Fragmented inventory and POS systems across multiple branches
- Limited visibility across B2B and B2C operations
- Manual coordination between wholesale and retail workflows
- Difficulty scaling with a rapidly growing SKU base
With operations spanning cities and customer types, Khalid Stationery needed a solution that would not only support both retail stores and wholesale distribution, but also scale with their expansion goals.
Solutions
Solution Founder implemented a comprehensive Odoo-based ERP system to streamline Khalid Stationery’s retail and wholesale operations. The implementation focused on three strategic pillars:
1Centralized Inventory & Sales Management
At the heart of the transformation was a centralized inventory system covering all branches and warehouses. From Dammam to Jeddah, stock levels are now updated in real-time, supporting seamless inter-branch transfers and restocking.
- Unified tracking across thousands of SKUs
- Automated stock alerts and replenishment rules
- Live data for both warehouse and shop-floor teams
This centralization reduced overstocking and eliminated stockouts, while giving sales teams access to real-time availability across locations.
2Unified POS and Branch Operations
Solution Founder rolled out a cloud-based Odoo POS across all retail outlets, connecting sales, inventory, and customer data under one system. Retail employees can now access customer histories, loyalty programs, and inventory in one interface.
- Instant checkout and customer account lookup
- Support for promotions, bundle pricing, and multiple payment methods
- Integration with mobile devices for in-store flexibility
This resulted in consistent customer experiences across branches and simplified training for frontline staff.
3Dual B2B & B2C Enablement
Khalid Stationery’s operations blend B2C (retail stores) and B2B (school and institutional supply contracts). The new ERP allows both business lines to run on a shared platform, while catering to their distinct requirements.
- Custom quotation workflows for B2B clients
- Scheduled deliveries and order approvals for institutions
- Immediate invoicing and receipt printing for retail
This dual-channel setup ensures that both sides of the business benefit from shared data and automation, without compromising on flexibility.
Result
End-to-end synchronization. Simplified operations. Increased agility.
The implementation of Odoo by Solution Founder has significantly improved operational efficiency and business responsiveness. Key results include:
- Real-time visibility across branches
Centralized data allows regional managers and HQ to monitor stock, sales, and customer trends instantly, leading to faster decisions. - Increased retail checkout speed
With the modern POS, in-store checkout times were reduced, improving customer satisfaction and shortening queues during peak periods. - Enhanced B2B client management
Sales teams can now track institution-specific price lists, delivery schedules, and order histories directly from the system. - Streamlined procurement and replenishment
Automatic reorder rules now align with real-time demand data, minimizing manual work and reducing holding costs.
These operational gains have freed up resources and empowered both retail and wholesale teams to focus on customer relationships and revenue-generating activities.
Real-time Inventory Control Across Cities
Khalid Stationery operates across three major urban hubs. Odoo’s real-time inventory system has eliminated discrepancies between warehouses and branches.
- Dynamic stock visibility across all locations
- Internal transfers between branches in just a few clicks
- Centralized purchase planning based on real usage data
Multichannel Pricing & Customer Management
The ERP supports complex pricing structures, allowing the company to maintain differentiated rates for wholesale, retail, and promotional periods.
- Customer segmentation by channel and volume
- Automated discounting based on sales tiers
- Personalized offers for recurring institutional clients
Retail Operational Excellence
The modernized POS allows for flexible checkout, faster employee onboarding, and seamless customer engagement.
- Barcode scanning and receipt customization
- Mobile POS terminals for queue busting
- Central promotions engine for all branches
Conclusion
Khalid Stationery’s ERP transformation marks a decisive shift toward operational excellence. By consolidating inventory, sales, and customer management into a single integrated platform, the company has improved its responsiveness, simplified cross-branch coordination, and enabled strategic growth across both B2B and B2C segments.
This case illustrates how a high-SKU distributor can leverage a well-implemented ERP like Odoo to unify operations, scale confidently, and future-proof its business for further geographic and digital expansion. Solution Founder’s approach—centered on omnichannel thinking, deep retail knowledge, and technical mastery—was instrumental in enabling this leap.
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